Now your document looks something like this: Click Heading 2 style in the ribbon, or use the Ctrl+Alt+2 keyboard shortcut.Click to insert the editing cursor anywhere within “Second Sub Heading”.Click to insert the editing cursor anywhere within “First Sub Heading”.Click Heading 1 style in the ribbon, or use the Ctrl+Alt+1 keyboard shortcut.Click to insert the editing cursor anywhere within “Main Heading”.Now we’re going to reformat our document using styles picked from the ribbon:
Normal is the style for which Word opted because we didn’t instruct it otherwise. Select “In use”from the Select styles to show drop-down list.īack in your document, as you move the insertion pointer through the headings and body text of the document you’ve just written, you’ll note that everything in it is set in the Normal style. If Word is packing the ribbon with styles that have no part in your document, the the keyboard shortbut Shift+Ctrl+Alt+S will display the Styles pane:Ĭlick Options… at the bottom right-hand corner of the pane to display the Style Pane Options dialog box. One way to appreciate the styles in a document is by viewing the Word ribbon's Styles section on the Home tab: If you didn’t make the assignment yourself, then Word made it for you. Now you have a document to experiment upon:īecause you started this document afresh and have not yet applied any formatting to it, Word has assigned the Normal style to all your text.Įvery paragraph in a document has a style assigned to it.
If you want to follow this article hands-on in Word on your computer, we need a document on which to work. Pick one skill to master in Word, then I strongly recommend that it be in the application of styles. In this piece my intention is to enthuse you in the use of styles in the hope that you’ll exploit them as you write your letters, proposals, reports and so. And when you set your document using styles you can make changes to its appearance in a fraction of the time it would take you to make them any other way. Styles are the most efficient way of setting the format and layout of a document.
Word document headings formatting how to#
How to use styles as the best way to manage and control layout and format in all in sorts of Word documents. Each document is different, and you should make sure you examine the document after AutoFormat is completed to see if there are any other formatting tasks you need to complete.(e) How to Use Styles in Microsoft ® Word You should understand that it is very unlikely that AutoFormat will do all the formatting you need done. Use the radio buttons to indicate if you want AutoFormat to work without stopping for your input, or not.Īt this point, AutoFormat works its magic and your document is "reformatted" to appear as it would have if you had typed it yourself.
Choose AutoFormat from the Format menu.You see, AutoFormat doesn't just work as you type-it also is available, on demand, to format an entire document. This is fine and good for many people, but what if you get a document from someone else and it needs a lot of the "little touches" applied to it? This is where the real industrial-strength AutoFormat feature of Word comes into play. Word does things like changing your quotes to Smart Quotes, automatically creating bulleted and numbered lists, and changing the indentation of paragraphs. You probably take many of these automatic formatting (AutoFormat) adjustments for granted. Word includes a feature that formats what you type, as you type it.
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